Managing Users and User Groups

The Content Management Server administers logins (login names) with their associated passwords, user fields and user groups. Using it, you can grant global permissions to users and user groups and file-specific permissions to groups. The way in which user administration of the Content Management Server is organized is explained in section User Administration.

As a Content Management Server user who is able to create, delete or change logins or user groups, you must have the global permission Edit users and groups. To be able to define user fields, the permission Edit user fields is required.

Please note that several administrators can edit and also save configuration values (like the properties of a user group) in parallel. In this process the values saved immediately before are overwritten.

To create, edit or delete users, groups or user fields, select Extras > User management from the menu of the Content Navigator. The User Management - Users page is displayed with the three sections Users, Groups and User Fields. You can move to a section by clicking the corresponding tab:

In all sections of the user administration there are search functions you can use to display users, user groups or user fields in the main area of each section.

If you would like to have a list of users, groups and user fields displayed whose name or full name contains a search term, enter the search term in the entry field of the appropriate section and click on the Search button. A list of the corresponding users, groups or user fields is then displayed in the main area of the section. You can change the search term by entering another search term in the entry field of the appropriate section and clicking on the search button a second time.

You can also use the search function to display all the users, groups or user fields registered in the Content Management Server. To do this, leave the entry field empty and click on the Search button.

The number of users, groups or user fields displayed in each list in the main area of a section depends on your personal preferences. If the list contains more entries than you have set as default, a sequence of numbers in ascending order will appear above and below the list. Each number refers to an additional results page which you can display by clicking on the number. You can also move to the next or the previous results page using Previous or Next respectively.